Register a New Employee on ESIC
Register a New Employee on ESIC — specific eligibility, documents, portal steps, verification stages, common mistakes, and practical FAQs.
- Last verified
- 18 August 2026
- Official site
- esic.gov.in ↗
- Application Mode
- Online & Offline
- Issuing Authority
- Employees' State Insurance Corporation
- Online
- Available
- Offline
- Available
Register a New Employee on ESIC is handled through Employees' State Insurance Corporation and, where applicable, the office serving the relevant address, vehicle, employer, tax record, or place of occurrence. The exact form and verification route depend on the record in question.
Start with the official portal linked above, use the specific option named in the steps, and retain the acknowledgement or reference. For a case that falls outside the examples here, verify the route with Employer's ESIC regional or local office.
Eligibility
- You meet the service conditions published by Employees' State Insurance Corporation.
- Your identity and supporting records can be verified by the issuing authority.
Required documents
Employer ESIC code and portal login
RequiredSupports the Register a New Employee on ESIC application or status check.
Use the current checklist published by Employees' State Insurance Corporation; carry the original when the office may inspect it.
PDFJPGOriginalEmployee name, date of birth, and Aadhaar details
RequiredSupports the Register a New Employee on ESIC application or status check.
Use the current checklist published by Employees' State Insurance Corporation; carry the original when the office may inspect it.
PDFJPGOriginalEmployee bank and contact details
RequiredSupports the Register a New Employee on ESIC application or status check.
Use the current checklist published by Employees' State Insurance Corporation; carry the original when the office may inspect it.
PDFJPGOriginalFamily or dependent details where coverage requires them
RequiredSupports the Register a New Employee on ESIC application or status check.
Use the current checklist published by Employees' State Insurance Corporation; carry the original when the office may inspect it.
PDFJPGOriginalJoining and wage information
RequiredSupports the Register a New Employee on ESIC application or status check.
Use the current checklist published by Employees' State Insurance Corporation; carry the original when the office may inspect it.
PDFJPGOriginal
Step-by-step process
- 1
Open Employee Registration
Sign in to esic.gov.in with the employer's ESIC code and open Employee Registration.
- 2
Enter employee details
Enter the employee's identity, date of birth, Aadhaar, contact, wage, and joining information exactly as recorded by the employer.
- 3
Add family records
Add the family members or dependants requested for the Insured Person record.
- 4
Generate the IP number
Review the declaration and submit the employee record; the system generates an Insured Person number.
- 5
Share e-Pehchan access
Download or share the e-Pehchan card instructions and tell the employee which ESIC dispensary or empanelled facility serves the record.
Official website
Always confirm critical details here
esic.gov.in
Who issues this?
- Issuing Office
- Employer's ESIC regional or local office
What happens after applying
- 1
Application or status request submitted
The Employees' State Insurance Corporation portal or office records the request and provides a reference where applicable.
- 2
Record and document checks
Employees' State Insurance Corporation compares the submitted information with its records and supporting evidence.
- 3
Verification or clarification
The applicant or employer may need to answer a query, attend an office, or provide an additional record.
- 4
Record updated or document issued
The final status, certificate, card, licence, or departmental response is made available through the prescribed channel.
Common mistakes & rejection reasons
Selecting the wrong service or jurisdiction
Why: The department routes records by service, address, employer, vehicle, or event jurisdiction.
Fix: Confirm the responsible office and exact service name on the department portal before submitting.
Entering details that do not match the source record
Why: A spelling, date, address, or reference-number mismatch can stop an automated match.
Fix: Copy the value from the original record and review the completed form before authentication.
Uploading an incomplete or unreadable file
Why: Cropped pages, blurred text, unsupported formats, and password-protected PDFs can fail document checks.
Fix: Upload the complete, legible record in the format shown by the portal and retain the original.
Missing a department query
Why: An unanswered clarification can leave the request unresolved or send it back for correction.
Fix: Monitor the official account and registered contact channel, then answer through the same route.
Using an unofficial link or agent form
Why: A private page may collect identity information without being connected to the issuing authority.
Fix: Start at the official URL in this guide and verify the domain before entering credentials.
Special situations
A name or date differs across records▾
Ask the issuing authority which correction evidence is accepted.
Frequently asked questions
Who is covered by ESIC?▾
Coverage depends on the establishment, employee wages, state notification, and applicable ESIC rules. The employer should check the current coverage conditions rather than relying on an old salary threshold.
What is the IP number?▾
The Insured Person number identifies the employee in ESIC records. It connects the employee's contribution record and access to eligible ESIC services.
Who registers the employee?▾
The employer registers the employee through the ESIC employer portal and is responsible for entering accurate joining, wage, identity, and family details.
What if Aadhaar details do not match?▾
A mismatch can prevent identity validation or create a duplicate record. Compare the employee's name and date of birth with the Aadhaar record and ask ESIC about the correction route.
Can dependants be added later?▾
Use the employer or Insured Person update route shown by ESIC. Keep the relationship and identity records ready for the dependant update.
What is the e-Pehchan card?▾
The e-Pehchan card is the employee's ESIC identity record used to access ESIC dispensaries and empanelled hospitals. Follow the portal instruction to view or download it.
What if the employee already has an IP number?▾
Do not create a second Insured Person record. Search the existing ESIC record and use the employer transfer or update route shown by the portal.
Who pays ESIC contributions?▾
The employer remits the applicable employer and employee contributions under ESIC rules. Check the current contribution notification and payroll record for the employee's case.
What is the correct route for register-employee-esic?▾
Use the named portal option in the steps, not a similar-looking form. The service is handled by the authority identified in this guide.
Which record controls the application?▾
Use the primary record named in the documents list and copy its details exactly. If two records conflict, verify the correction route with the issuing authority.
What should I save after submission?▾
Save the acknowledgement, reference, receipt, and any uploaded-document confirmation. Use the reference on the department's own status page.
Can the office require verification?▾
Yes. The authority may compare the record, request an appearance, or ask for clarification when the application cannot be verified from the submitted evidence.
What if the service is unavailable online?▾
Use the authorised office or assisted route identified by the department. Do not upload personal records to an unofficial form while the portal is unavailable.
How do I handle a rejected request?▾
Read the stated reason, correct the underlying record or document, and use the authority's correction or fresh-application route. Verify unusual cases with the issuing office.
Who controls the final decision?▾
The issuing authority and its jurisdictional office control acceptance, verification, and issuance. A private agent cannot override a department decision.
Official sources
- Employees' State Insurance Corporation ↗
esic.gov.in
Official source for Register a New Employee on ESIC.
Disclaimer: This guide is for informational purposes only. Government portals, document requirements, and fees can change without notice. Always verify the latest requirements on the official website before you apply. Last verified on 18 August 2026.